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Forms Library

SPA Forms Library

Proposal Forms
Pre-Award Forms
Award Administration
Outgoing Subawards
Sponsored-Agreement
Other Forms (DUA, CDA)
Material Transfer Agreement

Proposal Forms

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Proposal Forms	Purpose	�պ��Click	Updated
	Use to determine distribution of F&A costs to Responsibility Centers.	Complete & Upload to �պ��Click	11/15/23
	Use to determine the correct F&A rate and base to use with USDA NIFA proposals.	Complete & Upload to �պ��Click	03/06/20
	Use to determine the amount of unrecovered F&A being cost shared.	Complete & Upload to �պ��Click	07/27/23
	Use to collect approval from non-submitting units (not in the proposal route) that are providing cost share.	Complete & Upload to �պ��Click	1/28/20
	Completed by subrecipients that are included in a �պ�� proposal or prior to a subaward being issued by �պ��.	Complete & Upload to �պ��Click	2/6/24
	Subaward Research & Related Budget form - V3.0	Subaward Budget Form	02/15/22
	For assistance with data management plans and data sharing sections of a proposal contact �պ��'s Library Data Management.		2/08/18
	Use with proposals being submitted to NSF directly or as a subrecipient that include research being conducted off-campus or off-site. The Plan is NOT submitted as part of the proposal, but must be in place for that proposal at time of submission, unless your proposal meets a .	Complete & Upload to �պ��Click	01/30/23
	Use with NIH Training Grants: Include the content of this letter in the same letter of support that contains information about the applicant institutional commitment.		06/6/22

Pre-Award Forms

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Pre-Award Forms	Purpose	�պ��Click	Updated
	Use to establish budget and allow spending prior to receipt of an award. If federal funds you may request 90-day pre-award costs.	Complete & Upload to �պ��Click	1/31/24
	Use to request 90-days pre-award costs, if not previously requested using the Advance Account Process. Federal Grants only.	Complete & Upload to �պ��Click	09/15/18

Award Administration Forms

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Award Administration Forms	Purpose	�պ��Click	Updated
	At time of award, this form must be completed by the department responsible for managing the award and returned to SPA through �պ��Click or emailed directly to the Award Acceptance Officer assigned to the award.	Complete & Upload to �պ��Click	07/29/21
	Complete and submit to SPA for review and approval of an NCE.	Complete & Upload to �պ��Click	3/14/24
	Sample letter, to use if requesting sponsor approval of an NCE.	Complete & Upload to �պ��Click	05/11/18
Re-Budget Request Form	Use to re-budget funds between line items or between projects under an award.		5/28/24
	Use to request the allowability of a normally indirect cost item (non-payroll) to be charged as a direct cost item on a federally funded award.	Complete & Upload to �պ��Click	06/18/21
	Sample letter, to use if requesting sponsor approval to carryforward unobligated balances.	Complete & Upload to �պ��Click	05/11/18
	SPA will provide this form to the PI when closing a fixed price agreement.		09/06/18
	To request authorization for non-payroll cost transfer on a sponsored project.		06/14/21
Payroll Cost Transfers are processed by Cost Accounting	Payroll cost transfers on sponsored projects are managed by Cost Accounting.		02/13/19
	Traveler may use to self-document a waiver to the Fly America Act.		07/20/18
	Traveler may use to help determine if an Open Skies Exception to Fly America Act exists.		07/20/18
	Traveler may use to help determine if an Open Skies Exception to Fly America Act exists.		07/20/18
	Use with NSF conference, workshop, symposium grants. Each participant must be provided a digital or paper copy of the Code of Conduct. See .		01/30/23
	NIH Support for Conferences/Scientific Meetings (R13/U13) requires all applicants recommended for funding provide to NIH as part of Just-In-Time materials the "Safety Plan" that will be communicated to all conference/meeting attendees. See .		07/1/23
	To request a new internal project be created in PeopleSoft when there is no change in the funded amount from the sponsor.		04/16/20

Outgoing Subaward Forms

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Outgoing Subaward Forms	Purpose	�պ��Click	Updated
	SPA will provide this reminder to the PI with every new subaward.		01/4/24
	SPA will provide this form to the PI with each subaward invoice. The form must be completed and returned prior to paying a subrecipient invoice.		01/31/20
Outgoing Subawards documents	SPA uses the FDP nationally recognized subaward documents. SPA also customizes Subawards to fit specific needs. Please visit outgoing Subawards for more details and contacts.		06/1/21

Sponsored Agreement Templates

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Sponsored Agreement Templates	Purpose	�պ��Click	Updated
	Use with no money being exchanged collaborations.		04/10/17
	�պ�� template that can be offered to a sponsor.		07/15/22
	�պ�� template that can be offered to a sponsor.		07/15/22
	Use to amend or modify an Agreement.		10/18/18
	Use with a small business when contracting with �պ�� under the SBIR Program.		06/1/22
	Use with a small business when contracting with �պ�� under the STTR Program.		06/1/22
STTR Allocation of Rights Agreement -	Use with STTR subcontracts as Attachment 2. Work with �պ�� Innovations to complete and sign. A fully signed version must be delivered to SPA.		01/01/20
	Use where a Company will be provided access to certain �պ�� research facilities, laboratories, or equipment. See: Use of �պ�� Research Facilities and equipment Policy (PDF).		05/4/22
Don't see an Agreement Type that fits your project needs?	Contact spa@uvm.edu. We have several types and styles of agreements available.		01/01/20

Other Forms

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Other Forms	Purpose	�պ��Click	Updated
	Use for sharing De-Identified Data Sets third parties.		10/21/24
	Use for sharing Limited Data Sets with third parties.		10/21/24
	Reciprocal, Multi Party DUAs		10/21/24

Material Transfer Agreements

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Material Transfer Agreements	Purpose	�պ��Click	Updated
MTAs are processed and approved by �պ�� Innovations	See �պ�� Innovations MTA Resource Page. Contact: mta@uvm.edu		01/01/20