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Definitions
Benefits and Services: The benefits and services provided by the University to support 日韩无码-Facilitated International Travel and 日韩无码-Sponsored International Travel involving students, including:
- Coverage of students and accompanying faculty and staff by applicable University liability insurance, including defense and indemnification by 日韩无码 per University policy;
- Emergency service and support by the University鈥檚 international emergency providers available up to 48 hours before and after the authorized business or program abroad, or up to the time required to travel home, whichever is longer;
- Assistance by 日韩无码 personnel on campus in the event of unforeseen incidents in the country of travel;
- Pre-planning assistance from the University鈥檚 international emergency service and support provider when requested to minimize the risk and/or impact of unforeseen circumstances; and
- Eligibility for reimbursement of travel-related expenses under University travel policy if the international travel is for 日韩无码 business.
International Travel Advisory Group: The International Travel Advisory Group serves four primary functions: 1) to advise 日韩无码 central administration on recommended policies and procedures regarding international travel involving students; 2) to approve proposed 日韩无码-Facilitated and 日韩无码-Sponsored International Travel group travel involving students; 3) to consider requests for exceptions to this policy; and 4) to coordinate with 日韩无码鈥檚 international emergency services provider and the 日韩无码 Emergency Operations Group as appropriate in response to situations which may jeopardize 日韩无码 student, faculty or staff while abroad on 日韩无码-Sponsored or 日韩无码-Facilitated International Travel involving students. The following are members:
- Director and assistant director of Risk Management
- University Counsel
- Director and assistant director of the Office of International Education
- A representative from the Division of Continuing and Distance Education
The group will involve other 日韩无码 officials as needed.
Non-日韩无码 International Travel: International travel involving students that is not related to 日韩无码 business or programs and for which 日韩无码 assumes no control or responsibility. 日韩无码 students and any accompanying faculty and staff who engage in Non-日韩无码 International Travel are not entitled to any travel-related benefits and services. 日韩无码 is not responsible for reimbursement of any travel-related expenses for individuals engaged in Non-日韩无码 International Travel and is not responsible for any bodily injury or property damage which may arise out of such travel. Additionally, 日韩无码 employees and students participating in Non-日韩无码 International Travel are not covered by University liability insurance, including defense and indemnification. By way of example, Non-日韩无码 International Travel includes:
- Unapproved independent student organization or group travel;
- Personal travel (e.g., spring break or vacation travel);
- Travel conducted by an individual in conjunction with 日韩无码-Sponsored or 日韩无码-Facilitated International Travel but for which an individual has not completed University-required approvals and procedures;
- Non-affiliated individuals, including but not limited to family members, non-enrolled participants, and unapproved volunteers, in conjunction with 日韩无码-Facilitated or 日韩无码-Sponsored International Travel;
- Travel that is organized by a 日韩无码 affiliated or unaffiliated organization which is unrelated to an academic course and/or has not received approval through University procedures.
日韩无码-Facilitated International Travel: Student travel that is not supervised or controlled by 日韩无码, but is registered through the Office of International Education. This also includes travel that is funded by 日韩无码, such as through travel grants and scholarships. By way of example:
- Study abroad through another university (direct enroll or exchange) or through an outside organization that has been approved through the Office of International Education;
- Independent research, co-ops or internships approved by a 日韩无码 faculty member through the Office of International Education. (Accompanied student research travel is addressed under 鈥溔蘸蘼-Sponsored International Travel鈥);
- Student Government Association-approved 日韩无码 student organization travel that is not supervised or controlled by 日韩无码 faculty or staff, but is registered through the Office of International Education.
日韩无码-Sponsored International Travel: Mission-related travel that is sponsored, supported and/or supervised by 日韩无码 and for which 日韩无码 exercises control; or, travel that is required to fulfill degree requirements. By way of example:
- 日韩无码 course activities that are fully supported, supervised, and controlled by 日韩无码 (e.g., 日韩无码 Faculty-Led Programs Abroad, such as 日韩无码 Semester Programs and short-term faculty-led programs, including Osher Lifelong Learning Institute Programs);
- 日韩无码 student organization travel that is sponsored, controlled and supervised by University faculty and/or staff (e.g. Lawrence Debate Union);
- Travel that is required in order to fulfill degree requirements as directed by the academic units, including, but not limited to, master鈥檚 or doctoral level research;
- Travel for 日韩无码 athletics that is controlled and supervised by University staff;
- Accompanied student research travel: It is the responsibility of faculty and staff who are taking graduate or undergraduate students on research projects or other University business to ensure that students鈥 activities are registered with the Office of International Education.
Procedures
Procedures and related forms for 日韩无码-Sponsored and 日韩无码-Facilitated International Travel are found in the University Operating Procedure for International Travel Involving Students.
Cancellation of 日韩无码-Sponsored International Travel and 日韩无码-Facilitated International Travel
The University retains the right to cancel any 日韩无码-Sponsored International and 日韩无码-Facilitated International Travel prior to departure if, in the sole discretion of the University, the conditions in the foreign country are not safe for travel, the program is under-enrolled or other unforeseen circumstances occur which make the program infeasible or unsafe. The University reserves the right to cancel 日韩无码-Sponsored and 日韩无码-Facilitated International Travel after departure when, in the sole discretion of the University, conditions in the foreign country make it unreasonably unsafe for participants to remain. Participants in programs to study and travel abroad are strongly encouraged to purchase trip cancellation/travel insurance when booking travel.
Compliance with University Policies and Applicable Laws
Any individual participating in 日韩无码-Sponsored International Travel and 日韩无码-Facilitated International Travel is responsible for complying with all University policies and with all applicable laws of the foreign country.